Turn rough shift notes into structured,
copy-ready progress notes.
Record a voice note or type bullet points after a shift. Aria Care helps create a draft you can review, edit and paste into ShiftCare, Lumary, Brevity or your workplace system.
“Marcus 9 to 11:30. Morning routine and breakfast. Appeared settled. Made toast and coffee with minimal prompting. Became anxious around 10am; used breathing strategy and settled. Handover: encourage hydration...”
Progress Note
Participant presentation: Marcus appeared settled on arrival.
Support provided: Morning routine and meal preparation with minimal prompting.
Mood/risk/concerns: Anxiety noted at 10am; breathing strategy helped.
Handover/follow-up: Continue encouraging independence and hydration.
No fake reviews. Just the workflow support workers need after a shift.
Voice
or bullet points in
Draft
structured for review
Copy
into ShiftCare or similar
Human
review before submitting
Built for the actual workflow
The layer before your workplace system.
Support workers do not need another blank form after a shift. They need a quick capture flow, practical structure, and a draft that is easy to review before it goes anywhere official.
Try Free SoloFor individual support workers
Finish a shift, speak naturally or type rough bullets, then get a structured draft you can edit before copying into your workplace system.
For coordinators and providers
Reduce admin rework by helping workers capture clearer support, presentation, risk and follow-up details before notes reach review.
Works alongside your existing platform
Aria Care is designed for copy-and-paste workflows with ShiftCare, Lumary, Brevity, CareMaster and other provider systems. It is not presented as an official integration.
Built in NZ for Australia & NZ
Aria Care is built by Leo in New Zealand for the practical after-shift documentation needs of workers and small providers across Australia and New Zealand.
Draft only: always review
Aria Care helps prepare structured drafts. It does not replace worker judgement, provider processes, incident reporting requirements or workplace review.
Try a real shift note first
The fastest test is simple: record a quick voice note or type a few bullet points from a real shift, then check whether the draft is useful enough to paste.
Five features built to make Aria the layer before every care platform.
The goal is not “AI writes nicer paragraphs.” It is documentation intelligence: faster notes, clearer goals, better handovers, stronger review evidence, and safer copy-paste workflows.
Live product preview
Goal-linked draft
ShiftCare-ready, review checked
94
GoalLink Copilot
Upload or type participant goals once. Aria turns them into simple goal cards, then links shift notes to relevant goals only when the worker gives evidence.
Adaptive Shift Debrief Mode
Instead of a long form, Aria asks 2-4 smart follow-up questions after a shift: risks, response, goal connection, and next-worker handover.
Plan Review Evidence Pack
After enough notes, Aria builds 30/60/90-day review themes: goal progress, support examples, risks, presentation changes, and follow-up patterns.
Universal Platform Bridge
Create in Aria, import rough-note photos, then copy into ShiftCare, Lumary, Brevity, CareMaster, email handover, incident forms, or plain text.
Dignity + Risk Guardian
Flags vague wording, judgemental phrasing, unsupported no-incident claims, and missing risk detail before a note gets pasted or filed.
Purpose-built documentation
Not another generic AI writer.
A support-note workflow.
Use Aria Care even if your company is not ready yet. Individuals can create copy-ready drafts today, and providers can move to team workflows when documentation needs to scale.
Solo Voice-to-Note
Record a 60-second after-shift voice memo. Aria turns it into a structured draft you can review and copy into ShiftCare, Lumary, Brevity, or any workplace platform.
AI Document Suite
Support plans, incident reports, risk assessments, handover notes — generated from guided inputs as structured drafts for human review.
Review and rework radar
Spot notes that may need more detail before they become coordinator rework: vague wording, missing presentation, weak handover or unclear incident follow-up.
Intelligent Billing Assistant
Helps teams compare shift records, notes and billing readiness so missing documentation is easier to catch before admin time is wasted.
Smart Rostering
Schedule that knows participant funding hours, worker skills, and travel time. Alerts when funding is about to run out. No more billing surprises.
AI Coordinator Agent
Practical assistant workflows for drafting follow-up messages, worker briefings and missing-note nudges while coordinators stay in control.
Participant Portal
A read-only pathway for schedules, goals and support history when providers want clearer visibility for participants and families.
Audit Pack Generator
Pull participant notes, plans, incidents and billing context into a review pack your team can check before any formal use.
ChatGPT writes text. Aria Care is built for support work.
A general chatbot can help you write — but it doesn't understand shift documentation, handovers, or the people you support. Aria Care is the workflow around it.
Aria Care
- No prompt writing — just record a voice note or type rough bullets
- Purpose-built note types: progress, dot-point, handover, incident, daily snapshot
- Participant-friendly summaries you can read with the person you support
- Built-in review reminders, missing-detail prompts and risk flags
- Copy-ready, consistent formats for ShiftCare, Lumary, Brevity and more
- Privacy and consent kept front of mind, with optional carer sign-off
AIA general chatbot
- You write — and re-write — the prompt every shift
- Generic output that isn't shaped for support documentation
- No participant-friendly version or support-log sign-off
- No review reminders, missing-detail checks or risk flags
- Formatting drifts between workers and shifts
- Easy to over-share details, with no privacy guardrails
One rough note, every format you need
Example onlyWhat the worker typed
“Visited Sam 10–12. Helped with groceries. Sam was anxious at the checkout. Took a break outside. No incident. Remind next worker about appointment.”
Dot-point note
• Supported Sam 10:00–12:00 with grocery shopping • Appeared anxious at the checkout; took a short break outside, then settled • No incidents reported • Follow-up: remind next worker about upcoming appointment
Structured progress note
Participant presentation: Sam appeared anxious at the checkout and settled after a short break outside. Support provided: Grocery shopping support, 10:00–12:00. Mood/risk/concerns: Brief anxiety at the checkout; no incident. Handover/follow-up: Remind next worker about the upcoming appointment.
Handover summary
Key updates: Grocery shop went well; Sam settled after a brief anxious moment at the checkout. What to watch: Busy checkouts can raise anxiety. Next shift notes: Remind Sam about the upcoming appointment.
Participant-friendly
Today we did your grocery shopping together. The checkout was a bit busy, so we took a short break outside and then finished up. Just a reminder that you have an appointment coming up.
Coordinator summary
What happened: Grocery support; brief anxiety at the checkout, then settled. Risks: Checkout/queue anxiety. Follow-up: Appointment reminder for the next shift.
Your turn
Review, edit, and paste into your workplace system. Always your judgement, your sign-off.
Start Free SoloExample only — not a real participant. Aria Care creates drafts to review and edit. It does not replace your judgement, your organisation's policies, official reporting systems, or participant consent.
Show providers the money hiding inside documentation.
Aria turns the “we should probably fix notes one day” problem into a board-level cost line. Change the assumptions and see the monthly admin time a provider can attack first.
115
Hours/month saved
$4,838
Monthly value
$58,056
Annual value
Estimated 75% documentation-time reduction if average note handling drops to 3 minutes.
Calculator uses editable assumptions, not a guarantee. It is designed to help providers estimate the size of the documentation problem.
The process
From shift to reviewed note
in under 2 minutes.
Worker finishes shift
They open Aria on their phone and record a short voice memo or type rough bullet points describing what happened during the shift.
Mobile browser friendlyAria writes the draft
AI transcribes the audio when online, preserves typed input if something fails, and formats a structured draft with the details provided.
Friendly retry pathReview, edit and copy
Solo workers copy into their workplace platform. Provider teams can review, approve and file notes through shared workflows.
You stay in controlInsights build over time
Aria tracks goal progress across notes, alerts when a participant needs plan review, and flags funding hours running low — all without anyone asking.
Proactive, not reactiveIf notes take even 10-15 minutes each, the admin drag compounds fast.
Use the ROI calculator above to model your own team instead of relying on generic averages.
Pricing
Start solo,
scale to teams.
Individual support workers can use Aria Care today. Providers can upgrade to shared workflows when the team is ready.
Aria Care Solo
For individual support workers
Create in Aria Care. Copy into ShiftCare, Lumary, Brevity or whatever your provider uses.
Free Solo
14 days unlimited, then 10/month
Try everything free for 14 days — no card. Then keep 10 free notes a month, forever.
- 14 days unlimited + every note type
- Then 10 free notes every month
- No card, no company setup
- Voice or bullet points
- Copy into ShiftCare or any platform
Solo
125 notes/month
For individual workers writing notes across regular shifts.
- Progress notes, handovers and incidents
- Tone/detail options
- Copy variants
- Saved private history
Solo Pro
400 notes/month
For heavier users who want more room and advanced templates.
- Advanced templates
- Risk and support summaries
- More history room
- Priority improvements
Aria Care Provider
For providers, SIL teams and coordinators
If multiple workers are already using Aria Care, move to a team plan for shared workflows, admin review and reporting.
Starter
Up to 10 participants
Perfect for solo operators and small providers just getting started.
- Voice-to-progress-note
- AI document suite
- Compliance dashboard
- Up to 3 staff accounts
- 14-day audit history
- Email support
Growth
Up to 30 participants
For growing providers who need billing intelligence and rostering.
- Everything in Starter
- Intelligent billing assistant
- Smart rostering
- Participant portal
- Unlimited staff accounts
- Full audit history
- Priority support
- NDIS claim file export
Business
Up to 75 participants
For established providers who need the full AI coordinator agent.
- Everything in Growth
- AI coordinator agent
- Audit pack generator
- Participant family portal
- Custom report builder
- API access
- Dedicated account manager
- Dedicated support
Free Solo needs no card · Paid Solo and Provider plans include card-secured 14-day trials · Cancel anytime before renewal
Need more than 75 participants? Talk to us about Enterprise →
Common questions
Is Aria a substitute for review or compliance advice?+
No. Aria creates structured, review-ready drafts to help reduce missing details and blank-page writing. Your team should always review notes and follow your organisation's reporting process.
Do I need technical skills to set this up?+
No. Setup takes about 5 minutes — add your organisation details, invite your team, and you're ready. No IT support needed.
What happens to our data?+
Your data is stored in cloud infrastructure with access controls. Aria is designed with Australia and New Zealand privacy expectations in mind, and you control what you enter, review, save and paste into workplace systems.
Can support workers use it on their phones?+
Yes. The voice recorder is fully mobile-optimised and works on any smartphone. Workers don't need to install anything — it works in the browser.
Does it work for aged care providers too?+
Absolutely. While built with NDIS in mind, the documentation suite works for aged care, mental health, and any care sector where progress notes and compliance tracking are required.
Does Aria officially integrate with ShiftCare, Lumary or Brevity?+
Not yet. Aria Care is currently designed to work alongside those systems with copy-ready drafts. You create the draft in Aria, review it, then paste it into your workplace platform.
Why not just use ChatGPT for progress notes?+
ChatGPT can help write text, but Aria Care is built around support-work documentation. There's no prompt writing — you record or type rough notes and choose what you need: progress notes, dot-point notes, handovers, incident drafts, daily snapshots, coordinator summaries or participant-friendly versions. Aria adds review reminders, missing-detail prompts, risk flags, privacy and consent reminders, optional participant/carer sign-off, and copy-ready, consistent formats for your team.
How does Aria Care handle privacy and consent?+
Aria Care creates drafts only — you are responsible for what you enter. Follow your organisation's privacy, consent and data policies, avoid entering unnecessary identifying details, and review every draft before use. Aria includes a plain-language participant-friendly summary and an optional support-log sign-off so participants and carers can be involved. Aria Care does not replace official systems, professional judgement, or guarantee compliance.
Turn messy shift thoughts into clean notes.
Start Free Solo with no card, or launch a card-secured provider trial when your team is ready.